Privacy Policy
Effective Date: 08.2025
This Privacy Policy explains how we collect, use, share, and protect your personal information when you use our application and related services.
1. Information We Collect
We collect the following types of information:
Account information provided during registration (name, email address, etc.).
Zoom account data authorized through OAuth, including user profile details and meeting information necessary for app functionality.
Audio recordings of Zoom meetings for which the user has granted permission.
Transcriptions generated from these recordings and any analytical insights derived from them.
2. How We Use Your Information
We use the collected information to:
Provide core application functionality, including meeting recording, transcription, and analysis.
Improve our services and enhance user experience.
Ensure security and compliance with applicable regulations.
3. How We Share Your Information
We do not sell your personal information. We only share it with:
Service providers essential for the app’s functionality, including Recall.ai (meeting recording), AssemblyAI (transcription), and OpenAI (analysis).
As required by law, or to protect our legal rights.
4. Data Retention
We retain meeting data, transcripts, and related analytics only as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law or requested by the user. Users may request deletion of their data at any time.
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
6. Your Data Subject Rights
Depending on your location and applicable laws, you may have the following rights regarding your personal data:
Right of Access: You can request a copy of the personal data we hold about you.
Right to Rectification: You can request correction of inaccurate or incomplete data.
Right to Erasure: You can request deletion of your personal data when it is no longer necessary for the purposes collected.
Right to Restrict Processing: You can request to limit the processing of your personal data under certain conditions.
Right to Data Portability: You can request your data in a structured, commonly used, and machine-readable format.
Right to Object: You can object to processing of your data where we rely on legitimate interests.
Right to Withdraw Consent: If we process your data based on consent, you can withdraw it at any time without affecting the lawfulness of prior processing.
7. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any significant changes by updating the effective date and, where required, through additional communication.
8. Contact Information
If you have questions or concerns regarding this Privacy Policy, please contact us at: tom.g@ninjapromo.io
Copyright © 2026 Closense AI. All Rights Reserved
